Is a Private Email Server Right for Your Company?
Managed email server makes sense especially in these situations:
📈 You’re growing and email costs are growing with you
Have 15+ employees and pay more each year for Google Workspace or Microsoft 365? With your own server, you pay a fixed amount regardless of mailbox count. Adding a new team member doesn’t mean higher monthly bills.
⚖️ You need compliance and data control
Working in law, finance, or another regulated industry? A private mail server means your business communications stay exclusively on your server. Full control for audits, data compliance, and legal certainty.
🔗 You want integration with your systems
Need to connect email with your CRM, ERP, or custom application? Your own server gives you freedom to implement any integration without big providers’ API limitations.
Why Choose Managed Email Server Over Google or Microsoft?
💰 Predictable costs without surprises
Fixed monthly payment regardless of employee or mailbox count. Team growth doesn’t automatically mean IT cost growth. No “premium” charges for features that should be standard.
🔓 No vendor lock-in
Your data, your rules. You’re not dependent on big tech companies’ decisions about price changes, features, or terms. If you decide to switch providers, your data and settings are fully under your control.
🛡️ Communication privacy and security
Your business emails aren’t scanned for advertising purposes. No content analysis by third parties. Sensitive communications remain truly private—between you and your clients.
🎯 No limits on growth
Unlimited email addresses, mailbox sizes to meet your needs, no attachment size restrictions. The server grows exactly as you need—not according to provider’s pre-packaged tiers.
🔧 Technical infrastructure without your own IT team
Managing a mail server isn’t simple—but that’s our problem, not yours. You get enterprise solution stability and reliability with our team’s complete technical support. Works like Google, but it’s yours.
From First Contact to Your Own Email Server
1️⃣ Free audit of your current solution
We’ll review your current setup, user counts, and specific needs. We’ll evaluate economic advantages, technical feasibility, and propose a concrete solution. No obligation, no hidden fees.
2️⃣ Preparation and migration planning
We’ll prepare your dedicated VPS server with complete email infrastructure. We’ll design a migration plan tailored to your situation—including timeframe and fallback scenarios.
3️⃣ Zero-downtime migration
We’ll transfer all mailboxes, contacts, and data. During transition, you can use both old and new solutions in parallel. Switching happens only when everything is 100% verified and ready.
4️⃣ Continuous management and support
After launch, we fully manage your server. 24/7 monitoring, regular updates, backups, security oversight. You focus on your business, we ensure emails work flawlessly.
Complete Turnkey Technical Solution
Infrastructure
- Dedicated VPS server for your company
- Linux server optimized for email operations
- Scalable hardware resources as needed
- Geographically redundant backups
Email Stack
- SMTP server for sending emails
- IMAP/POP3 server for receiving and managing mailboxes
- Webmail interface for access from anywhere
- Option to integrate with Nextcloud (contacts, calendars)
Security and Protection
- Antispam and antivirus filters
- SPF, DKIM, DMARC configuration for maximum deliverability
- SSL/TLS communication encryption
- Regular security updates
Operations and Management
- 24/7 availability and performance monitoring
- Automated backups with tested recovery
- Our team’s technical support
- Regular system updates and maintenance
- Incident and problem resolution
Expansion Options
- Integration with your internal systems
- APIs for custom applications
- Advanced filtering rules
- Additional security layers
Discover If a Private Mail Server Is Right for You
We offer a no-obligation analysis of your current email solution, completely free.
What the audit includes:
📊 Current cost analysis
We’ll calculate your current email service expenses and compare them with managed server costs. We’ll show concrete numbers including long-term projections.
✉️ Deliverability check
If you already have your own email domain, we’ll verify proper SPF, DKIM, and DMARC record configuration. We’ll identify any email deliverability issues.
🔒 Security assessment
We’ll evaluate your current solution’s security aspects. We’ll find weak points and suggest how to eliminate them.
🗺️ Migration plan
We’ll prepare a concrete transition plan to the new solution. Including timeframe, risk analysis, and steps for safe migration without service interruption.
Technical Expertise You Can Trust
🛠️ Linux experts with 10+ years experience
We’ve managed Linux servers since 2015. From Apache through Nginx to complete mail stacks—we do it daily and do it right.
🚑 Rescue team for complex situations
We specialize in taking over problematic projects. If your previous vendor failed, you’re transferring a project from a defunct company, or dealing with technical debt—these are situations where we excel.
🔄 Full-stack from servers to applications
We’re not just hosting. Besides servers, we manage and develop web applications for 50+ companies. We understand not just infrastructure, but how email servers integrate into your business ecosystem.
🤝 Long-term partnership, not just delivery
We don’t want to just “set up” a server and disappear. We build long-term client relationships. We truly know your project because we continuously manage and develop it.
📈 Business-first approach
Before technology, we always analyze your business and goals. We design technical solutions to match your business needs—not to show off what we can do.
Frequently Asked Questions
Is a private mail server really as reliable as Google or Microsoft?
Yes, with proper configuration and management. Modern email servers offer the same reliability as commercial giants. The key is quality technical management—which is exactly what we provide. 24/7 monitoring, redundant backups, and proactive maintenance ensure your email simply works.
What if we decide to switch later?
No problem. You’re not locked into any proprietary technology with us. We use standard protocols and open-source solutions. If you want to switch providers, your data and settings are fully exportable. That’s the difference versus vendor lock-in.
How long does migration from Google/Microsoft take?
Typically 1-2 weeks from plan approval to complete transition. The actual data migration usually takes hours, but we allow sufficient time for testing and parallel running of both systems. We switch only when you’re certain everything works perfectly.
Do we need our own IT team?
No. The service is managed—we handle the technical side completely. You simply use mailboxes as before. Any change requests (new user, settings change) you handle with us.
What about deliverability and spam filters? Will our emails end up in spam?
A properly configured mail server has the same or better deliverability than common services. We configure complete SPF, DKIM, and DMARC records ensuring major email providers accept your emails. Additionally, we implement antispam protection that shields your mailboxes from unwanted mail.
How secure is our data?
Data is on a dedicated server for your company only—not shared with other clients. All communication is encrypted via SSL/TLS. We regularly apply security updates. Automated backups run daily with quick recovery capability. You control who has data access.
What if we need integration with our systems?
That’s one of the main advantages of your own server. We can implement practically any integration—with your CRM, ERP, custom applications. You’re not limited by API limits or options offered by large providers. If it’s technically possible, we’ll do it.
Let’s Talk About Your Email Solution
Every company is different. Maybe a private mail server is a great choice for you—or maybe not. The only way to find out is to look at your specific situation.
We offer you a free, no-obligation analysis.
We’ll discuss your current solution, needs, and goals. If a private server makes sense, we’ll prepare a concrete proposal. If not—we’ll honestly tell you.
Or contact us directly:
📞 +1 470 428 99 02
✉️ info@atwel.com
We’ll respond within 24 hours.
Email Server That Grows With Your Business, Not Your Bill
Fill out and submit the form for your free audit →